WritingMonster.com - BLOG -

WritingMonster.com is the world's number one multi-service editorial company online. WritingMonster gives you direct access to over 285 highly qualified editing and writing experts, including English professors, technical & business writers, lawyers and copy editors.

Wednesday, November 09, 2005

The Importance of Proofreading.

"The Importance of Proofreading.

Article by: Shirley Taylor Monday, 3rd October 2005

Have you ever proofread a letter, leaflet or information sheet 20 times, then printed out 10,000 copies ... only for someone to look at it and point out a glaring error?

Yes I guess we've all been there, done that! If you are responsible for proofreading important documents (and aren't all documents important?) then here are my tips for effective proofreading:

Avoid distractions. It's best to proofread in a quiet environment, with no disturbances such as phones, background conversation etc.

Read the work out loud. Using proper intonation will help you to spot faulty sentence construction and bad punctuation and grammar.

Concentrate on reading one word at a time. This takes practice. It's fairly common to skim over the words when we read normally. Try to make a conscious effort to stare at each word in turn. This isn't as slow as it sounds - it's just a different reading technique.

Be methodical - read one line at a time. Use a ruler to guide your eyes so that you don't miss the odd line.

Take a break occasionally. Especially with longer documents, you need a break now and again. Everyone loses concentration after a while, so set a time limit and then take a break.

Remember to look also for inconsistencies in style and presentation, such as headings that suddenly switch from capitals to lower case, or a change in font or spacing.

Leave a decent period of time between writing and proofreading the work. Reading with a fresh approach will help you to spot more mistakes.

Print out a hard copy for the final proofreading. Somehow we always manage to miss a few errors if we rely on proofreading on screen.

Keep your knowledge of punctuation and grammar up-to-date. Unless you know what is correct, you cannot spot mistakes.

Ask someone else to do a final check of important documents - we tend to be able to find other people's mistakes much more easily than our own!

Source: http://www.4hoteliers.com/4hots_fshw.php?mwi=935


At 7:47 AM, Anonymous Anonymous said...

Morgan Stanleya s Dick Berner: Consumer Weakness is Temporary
The Retail Stock Blog News and analysis of retail stocks. No buy or sell recommendations.
Find out how to buy and sell anything, like things related to road construction safety equipment on interest free credit and pay back whenever you want! Exchange FREE ads on any topic, like road construction safety equipment!

At 7:50 AM, Anonymous Anonymous said...

Web Log Storming 1.7
Feel the Power! You won't believe how much information you can get from your web logs! Web Log Storming is an interactive, desktop-based Web Log Analyzer for Windows, unlike any other log analyzer.
Find out how to buy and sell anything, like things related to quality assurance highway construction on interest free credit and pay back whenever you want! Exchange FREE ads on any topic, like quality assurance highway construction!

At 9:59 PM, Blogger Seffliva said...

I am agreed that asking someone else to do a final check is also helpful. By doing this we can avoid such mistakes. Anyway, thanks for the tips to make effective proofreading.
proofreading and editing service

At 9:33 PM, Anonymous Anonymous said...


At 9:38 PM, Anonymous wrtingmonsters said...

It is absolutely right that Writing Monster, has really helped us a lot in our proofreading and academic papers. I will strongly recommend this site to every one.


Post a Comment

<< Home